Executive Assistant I

About the role

The Executive Assistant I provides high‑level administrative and operational support to Business Unit (BU) leadership and Product Management teams at HARMAN Lifestyle. Reporting to the SVP & GM, Head of Global Product Strategy, you will ensure smooth daily operations, manage executive schedules, and facilitate cross‑functional collaboration.

Key responsibilities

• Deliver comprehensive administrative support to BU leadership and product management, including calendar management and meeting coordination.
• Arrange international business travel, handling visas, invitation letters, reimbursements, and related logistics.
• Assist with employee onboarding and offboarding activities.
• Maintain and update departmental monthly reports and coordinate sample shipments.
• Support internal and external meetings, workshops, town‑halls, annual dinners, and other company events.
• Process administrative documents such as purchase requests, purchase orders, goods receipts, and company chop applications.
• Collaborate with Administration, HR, Finance, and IT on initiatives like 5S, employee engagement, and asset management.
• Handle ad‑hoc requests and provide timely assistance across functions.

Required profile

• Bachelor's degree or equivalent experience.
• Minimum 2 years of experience supporting senior executives (Director, VP, GM) in a multinational environment.
• Strong project coordination, organizational management, and attention to detail.
• Ability to handle confidential information with discretion.
• Proactive, independent work style with the capacity to anticipate business needs.
• Excellent written and verbal communication skills in English and Chinese.

Required skills

• Advanced proficiency with Microsoft 365 tools: Outlook, PowerPoint, Excel, Teams, and Copilot.

What we offer

• Employee discounts on world‑class audio products such as JBL, HARMAN Kardon, AKG, and more.