Administrative Assistant

About the role

The Administrative Assistant provides essential support to a team or department, handling a variety of clerical and data‑related tasks. Working with limited supervision, the role ensures that information is accurately gathered, entered, and reported, while also managing routine communications and visitor interactions.

Key responsibilities

• Conduct research, prepare statistical reports, and respond to information requests ranging from routine to complex.
• Gather, verify, and enter data into documents, presentations, forms, databases, and spreadsheets.
• Generate reports and perform data‑collection activities for departmental initiatives.
• Prepare correspondence, receive visitors, arrange conference calls, and schedule meetings.
• Handle inquiries from internal and external sources, providing prompt and accurate information.
• Prepare vendor payment documentation, submit requests in the accounting system, and liaise with accounts payable.
• Document and maintain departmental policies and procedures.
• Participate in business‑improvement projects and act as an informal resource for less‑experienced colleagues.

Required profile

• High school diploma or equivalent certification.
• Strong attention to detail and ability to work independently with minimal supervision.
• Excellent written and verbal communication skills.
• Customer‑focused mindset with the ability to manage multiple inquiries efficiently.

Required skills

• Data entry
• Spreadsheets
• Databases
• Accounting software
• Data analytics