Office Manager – New Shenzhen R&D Office

About the role

We are looking for an Office Manager to lead the launch and ongoing administration of Epazz's new R&D facility in Shenzhen. You will create a functional workplace that enables engineers and researchers to focus on innovation.

Key responsibilities

• Coordinate the physical office setup – furniture, equipment, signage, utilities and workspace layout – with landlords, contractors and vendors.
• Support company registration, tax filing and enrollment in social insurance and housing fund with local authorities.
• Source, negotiate and manage relationships with internet/telecom, cleaning, security, catering, office‑supply and logistics providers.
• Work with IT to install workstations, network access (including VPN) and telecom systems before staff arrival.
• Establish health & safety procedures, emergency protocols and compliance postings in line with PRC labour law.
• Manage the office opening budget, track setup costs, process quotes and invoices.
• Oversee day‑to‑day office operations, supplies inventory and facilities maintenance.
• Serve as primary contact for building management, vendors and service providers.
• Support onboarding logistics for new hires, including workstation setup, access badges and statutory registrations.
• Handle office calendars, meeting‑room bookings, travel arrangements and visitor coordination.
• Process invoices, expense reports and purchase orders while maintaining compliance with local accounting requirements.
• Plan internal events, team off‑sites and visits from hardware partners and suppliers.
• Liaise between the Shenzhen R&D team and corporate functions (HR, Finance, IT, Legal) at Epazz’s other locations.

Required profile

• Proven experience in office administration and facilities management.
• Familiarity with Chinese business registration, tax and social‑insurance procedures.
• Ability to work cross‑functionally with R&D leadership, local government bureaus and corporate support teams.
• Strong organizational skills and attention to detail.

Required skills

• Vendor negotiation and contract management.
• Budget tracking and invoice processing.
• Basic IT coordination (workstation setup, VPN connectivity).