Executive Assistant to Corporate Affairs VP

About the role

We are seeking a proactive Executive Assistant to support the Vice President of Corporate Affairs. The role provides comprehensive administrative and secretarial assistance, ensuring the VP’s day runs smoothly and efficiently.

Key responsibilities

• Provide day‑to‑day secretarial and administrative support, including handling correspondence, arranging appointments, and preparing documents.
• Manage the VP’s calendar, prioritize meeting requests, resolve scheduling conflicts, and coordinate internal and external meetings.
• Arrange domestic and international travel, including flights, hotels, ground transportation, visa support, and expense claim processing.
• Act as the primary contact point for matters directed to the VP, coordinating with internal and external stakeholders and ensuring timely follow‑up.
• Maintain organized filing systems and records for VP‑related materials and perform other assigned administrative tasks.

Required profile

• Bachelor’s degree or higher.
• Minimum 5 years of experience supporting senior executives, preferably in a multinational environment.
• High integrity, strong sense of confidentiality, attention to detail, proactive mindset, and strong ownership.
• Native Chinese speaker with good spoken and written English.

Required skills

• Proficient in Microsoft Word.
• Proficient in Microsoft Excel.
• Proficient in Microsoft PowerPoint.
• Proficient in Microsoft Outlook.