Executive Assistant to CEO – Strategic & Operational Partner

About the role

We are seeking a high‑leverage Executive Assistant to serve as the strategic right‑hand to our CEO. This role goes beyond traditional calendar and travel management, requiring proactive involvement in operational efficiency, data‑driven decision making, and cross‑functional coordination in a fast‑paced environment.

Key responsibilities

• Act as the primary gatekeeper for the CEO, handling internal and external communications with discretion.
• Maintain real‑time awareness of the CEO’s priorities, deadlines, and projects across multiple time zones.
• Manage complex, fluid calendars and coordinate international travel itineraries.
• Gather data from various departments to produce executive reports, dashboards, and presentation decks.
• Audit workflows, identify inefficiencies, and propose process improvements.
• Conduct research and synthesize information into concise briefs for rapid decision‑making.
• Support financial tracking, expense management, budget audits, and reporting while safeguarding confidential information.

Required profile

• Proven experience as an Executive Assistant, Chief of Staff, Business Operations Manager, or similar role with the ability to hit the ground running.
• Strong analytical mindset with the capacity to interpret data and recommend actions.
• Highly proactive, autonomous, and comfortable operating in chaotic, high‑pressure settings.
• Financial literacy, including comfort with spreadsheets, financial statements, and basic budgeting.
• Flexibility to work asynchronously across global time zones.

Required skills

• Claude (AI tool)
• Notion
• Slack
• Google Workspace
• Excel / Google Sheets
• Project‑management platforms (e.g., Asana, Trello)