Assistant to GM Office – Administrative Support

About the role

The Assistant GM Office provides essential administrative support to the Department Manager and the wider team, ensuring smooth daily operations and effective communication within the department.

Key responsibilities

• Handle incoming and outgoing correspondence, including emails, letters and phone calls, and prioritize communication flow.
• Draft letters, emails, meeting agendas, minutes, follow‑up items and PowerPoint presentations.
• Schedule appointments, maintain a group calendar, and coordinate meetings and events.
• Organise and maintain department records, files and documents.
• Arrange travel, visas, flights, accommodation and transportation while adhering to policy and budget.
• Support the planning and execution of workshops, conferences and other department events.
• Assist the Works Council by applying knowledge of relevant legislation and Philips policies.

Required profile

• Minimum 2 years of related administrative or office support experience.
• Strong written and verbal communication skills in English.
• Ability to manage stakeholders and handle multiple tasks efficiently.
• Attention to detail and strong organisational abilities.

Required skills

• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).

What we offer

• Opportunity to work within a global health‑technology leader.
• Collaborative team environment with a focus on employee well‑being.