Senior Administrative Assistant

About the role

We are seeking a Senior Administrative Assistant to provide high‑level support to multiple leaders across a global organization. The role ensures smooth daily operations, efficient calendar management, and seamless coordination of meetings and travel.

Key responsibilities

• Manage complex global calendars, schedule high‑level meetings, and arrange domestic and international travel, including expense reporting.
• Handle incoming and outgoing mail, ensuring confidential correspondence is processed correctly.
• Coordinate meeting logistics: reserve conference rooms, set up teleconferences, and support external visits.
• Create and maintain distribution lists, organizational charts, and electronic filing systems for various projects.
• Take meeting minutes, track follow‑ups, and expedite workflow to ensure timely communication.
• Process purchase orders and monitor invoices, maintaining accurate financial records.
• Prioritize urgent issues, deliver quality work promptly, and provide backup assistance when needed.

Required profile

• High School Diploma or GED with at least 4 years of relevant administrative experience.
• Strong interpersonal, problem‑solving, and communication skills.
• Excellent attention to detail, time‑management, organization, and prioritization.
• Experience coordinating both domestic and international travel.

Required skills

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Familiarity with ERP systems (preferred).
• Experience with Concur, WebEx, and Ariba (bonus).