Executive Director Assistant

About the role

The Executive Director Assistant provides high‑level secretarial and administrative support to senior management, ensuring smooth daily operations and effective coordination of projects and communications.

Key responsibilities

• Deliver quality secretarial and administrative assistance to senior executives.
• Draft letters, manage confidential documents, correspondence, agreements and proposals.
• Coordinate project logistics, including preparation of documents, presentation materials and analytical reports.
• Liaise with internal and external stakeholders to support daily business activities.
• Maintain organized filing systems and safeguard confidential information.
• Assist with ad‑hoc projects and tasks as assigned by supervisors.

Required profile

• University graduate in Business Administration or a related field.
• Minimum two years of relevant experience in a sizable, multinational organization.
• Detail‑oriented, self‑motivated, highly flexible and well‑organized.
• Strong communication abilities, mature, capable of independent work and a high sense of responsibility.
• Fluent in spoken and written English and Mandarin Chinese.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.