Executive Administrative Assistant

About the role

The C‑Suite Executive Assistant provides high‑impact strategic, administrative and project management support to senior leaders of a global life‑science tools organization. This position ensures executive effectiveness, operational excellence, and seamless communication across the enterprise.

Key responsibilities

• Serve as a trusted partner to C‑suite leaders, anticipating needs and managing priorities.
• Manage complex, global calendars across multiple time zones, balancing strategic and governance commitments.
• Prepare briefing materials, agendas, research summaries, and follow‑up tracking for meetings.
• Coordinate domestic and international travel, including itineraries, visas, and expense reporting.
• Drive preparation of executive presentations, leadership off‑sites, quarterly business reviews, and related materials.
• Maintain confidentiality of sensitive information such as M&A activity and financial performance.
• Support operational rhythms like annual planning, budget cycles, and organizational communications.
• Partner with global teams and other executive assistants to ensure smooth information flow.
• Lead or support special projects, process improvements, and culture initiatives.

Required profile

• 7–10+ years of experience supporting senior executives, including at least 3 years with C‑suite or global leadership.
• Background in life sciences, biotech, medical devices, pharmaceuticals, or a similarly regulated industry.
• Exceptional communication, discretion, emotional intelligence, and sound judgment.
• Strong organizational mastery and ability to manage multiple priorities in a fast‑paced environment.

Required skills

• Microsoft 365 suite (Outlook, Teams, PowerPoint, Excel).
• Virtual collaboration tools and enterprise systems.