Executive Administrative Assistant

About the role

The C‑Suite Executive Assistant provides high‑impact strategic, administrative and project management support to senior leaders within a global life‑science tools organization. This role enables executive effectiveness, ensures operational excellence, and maintains seamless communication across the enterprise.

Key responsibilities

• Serve as a trusted partner to C‑suite leaders, anticipating needs, managing priorities, and enabling focus on high‑value initiatives.
• Manage complex, global calendars across multiple time zones, balancing strategic priorities, governance, customer engagements, and board commitments.
• Prepare briefing materials, agendas, research summaries, and follow‑up tracking for executive meetings.
• Coordinate domestic and international travel, including itineraries, visas, and expense management.
• Drive preparation of executive presentations, leadership offsites, quarterly business reviews, and related materials.
• Maintain confidentiality of sensitive information such as M&A activity and financial performance.
• Support operational rhythms including annual planning, budget cycles, and organizational communications.
• Partner with global teams and other executive assistants to ensure smooth information flow and alignment.
• Lead or support special projects, process improvements, culture initiatives, and cross‑functional programs.

Required profile

• 7–10+ years of experience supporting senior executives, with at least 3 years supporting C‑suite or equivalent global leadership.
• Background in life sciences, biotech, medical devices, pharmaceuticals, or a similarly regulated, science‑driven industry.
• Exceptional written and verbal communication skills and the ability to represent executives professionally.
• High level of discretion, emotional intelligence, and sound judgment.

Required skills

• Advanced proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel).
• Experience with virtual collaboration tools and enterprise systems for calendar and travel management.