Department Assistant – Administration & Operations

About the role

The Department Assistant supports the Head of Department and the wider team in daily administration, operational coordination and financial monitoring. You will act as a central point of contact for meetings, travel, procurement and budget tracking, ensuring smooth department functioning.

Key responsibilities

• Manage the Head of Department’s calendar, travel arrangements, expense reimbursements and document approvals.
• Organise department meetings, workshops, team‑building events and training sessions; maintain Open Issues Lists.
• Oversee office facilities, 5S implementation, stationery, fixed assets and coordinate CIP and associate surveys.
• Handle department ordering for stationery, test services, samples and tooling; produce monthly reports to maintain high GR/IR rates.
• Partner with Controlling (CTG) on budget planning, business planning and current forecasts for cost centres and projects.
• Monitor monthly spending, analyse EBIT status and flag potential budget risks early.

Required profile

• Bachelor’s degree in Business, Finance, English or a related field.
• Proven experience in department administration, assistant or commercial roles, preferably in a multinational environment.
• Fluent English; German is a plus.

Required skills

• Proficiency in MS Office.
• Experience with SAP (highly preferred).
• Basic knowledge of Power BI is advantageous.