Team Assistant

About the role

We are seeking a proactive Team Assistant to provide personalized secretarial and administrative support to our leadership team. You will work closely with directors, handling a variety of tasks that ensure smooth daily operations and effective coordination of team activities.

Key responsibilities

• Independently manage confidential administrative tasks with efficiency and integrity.
• Coordinate meetings, prepare agendas, and capture executive summaries as needed.
• Collaborate with other functions to organise team events, Lunch & Learn sessions, and team‑building activities.
• Prepare business documents and provide bilingual translation when required.
• Facilitate VIP visits, including visa assistance, itinerary planning, and logistics arrangements.
• Maintain directors' schedules, appointments, and daily task lists.
• Handle additional ad‑hoc duties assigned by directors.

Required profile

• Willingness to learn and take on new initiatives.
• Strong analytical, problem‑solving, and time‑management abilities.
• Excellent communication skills and the capacity to multitask in a fast‑paced environment.
• Proficiency in English.
• Prior experience in a similar administrative or project‑support role is preferred.

Required skills

• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).