Executive Director Assistant

About the role

The Executive Director Assistant provides high‑level secretarial and administrative support to senior management, ensuring smooth daily operations and effective coordination of projects.

Key responsibilities

• Deliver quality secretarial assistance, handling correspondence, confidential documents, agreements and proposals.
• Prepare letters, presentations, analysis reports and other project‑related materials.
• Coordinate logistics for projects, including document preparation and stakeholder communication.
• Liaise with internal and external parties to support business operations.
• Maintain an organized filing system and safeguard confidential information.
• Assist with ad‑hoc projects as assigned by senior leadership.

Required profile

• University graduate in Business Administration or a related field.
• Minimum of 2 years experience in a sizable, multinational organization.
• Detail‑oriented, self‑motivated, flexible, well‑organized and capable of independent work.
• Strong communication skills in both spoken and written English and Mandarin Chinese.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint