Executive Assistant to CEO (Strategic Operations)

About the role

We are seeking a proactive Executive Assistant to serve as the strategic right‑hand to our CEO. This role goes beyond traditional administrative duties, involving research, analysis, and active contribution to shaping the organization.

Key responsibilities

• Act as the primary point of contact and buffer for the CEO, managing internal and external communications with tact and judgment.
• Maintain situational awareness of the CEO’s priorities, deadlines, and projects; manage complex, fluid calendars across multiple time zones.
• Coordinate international travel arrangements, itineraries, paperwork, and logistics.
• Gather data across departments to create executive reports, dashboards, and presentations; audit workflows and identify process improvements.
• Conduct research and synthesize complex information into concise briefs for decision‑making, using LLMs and spreadsheet analysis.
• Assist with financial tracking, expense management, budget auditing, and reporting while handling confidential information with discretion.
• Provide personal support such as making bookings and sourcing service providers.

Required profile

• Proven experience as an Executive Assistant, Chief of Staff, Business Operations Manager, or Strategic Coordinator – able to start with minimal training.
• Exceptional analytical and problem‑solving abilities; can interpret data and recommend actions.
• Highly proactive and autonomous, anticipating needs before they are voiced.
• Strong resilience and composure in fast‑changing, high‑pressure environments.
• Comfortable with numbers, spreadsheets, financial statements, and basic business finance principles.
• Willingness to work flexible hours, including evenings or nights, to accommodate global time zones.
• Advanced proficiency with modern workspace tools such as Claude, Notion, Slack, and Google Workspace.

Required skills

• Claude (LLM platform)
• Notion
• Slack
• Google Workspace
• Advanced Excel/spreadsheet analysis