Executive Assistant – Real Estate Team, Shanghai

About the role

GIC's Real Estate team in Shanghai is looking for an Executive Assistant to provide comprehensive administrative support to senior team members. The role involves managing schedules, travel arrangements, office operations and serving as a key point of contact for internal and external stakeholders.

Key responsibilities

• Schedule and arrange meetings with internal and external parties, handling last‑minute changes.
• Organise business trips, including flight bookings, accommodation and itinerary coordination.
• Perform administrative duties such as claims processing, office and pantry supply management, courier handling, and document filing/printing/scanning.
• Plan and execute team and departmental social events, sourcing and managing vendors.
• Provide backup coverage for other administrative assistants.
• Prepare and coordinate signing of documents for senior team members.
• Co‑ordinate with GIC offices worldwide to ensure seamless operations.
• Serve as the first point of contact at the Shanghai office reception, greeting visitors and maintaining a professional front‑desk experience.

Required profile

• Proven experience as an administrative assistant supporting a team of professionals.
• Strong interpersonal, verbal and written communication abilities.
• Collaborative, dynamic team player with a mature and professional demeanor.
• Highly organised, detail‑oriented and capable of managing multiple priorities in a fast‑paced global environment.

Required skills

• Proficiency with the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).