Executive Assistant

About the role

We are looking for an Executive Assistant to support the China President and the broader China Board while overseeing office and facility management across Shanghai, Guangzhou and Nanjing. This 1‑year fixed‑term position is based in Shanghai and reports directly to the Sonova China President.

Key responsibilities

• Proactively manage the China President’s complex calendar and schedule internal and external meetings across global time zones.
• Arrange end‑to‑end domestic and international travel, including visas, flights, hotels, itineraries and expense reporting.
• Prepare meeting agendas, gather materials, take minutes, track action items and organise leadership off‑site meetings.
• Provide administrative and project support to the broader China Board as required.
• Oversee the full lifecycle of national office facilities – site search, lease negotiation, renovation, lease renewal and related activities for Shanghai, Guangzhou and Nanjing offices.
• Lead daily office operations, ensuring a safe, efficient and pleasant working environment.
• Manage relationships with landlords, property management, cleaning, security, catering and office‑supply vendors.

Required profile

• Demonstrated experience in executive assistance for senior leaders.
• Experience in office and facility management across multiple locations.
• Strong organisational, communication and prioritisation abilities.
• Fluency in English and Mandarin preferred.

Required skills