Administrative Assistant

About the role

This administrative assistant position reports to the Business Manager - Operations and contributes to the ELSP HUB Asia, with main stakeholders being relevant business leaders. The role covers administrative and secretarial support at an organization or business level, performing complex daily tasks and owning the delivery of specific business processes and programs.

Key responsibilities

• Schedule meetings, take minutes, maintain databases and produce reports and presentations for business leaders
• Prepare and compile internal press releases, presentations, organization charts and internal correspondence on behalf of the business manager
• Implement processes and drive continuous improvement of administrative procedures to improve efficiency
• Handle communication tasks so that knowledge and information are shared properly and everyone stays up to date
• Help the ELSP Hub Asia Manager arrange business-critical internal and external events, including travel arrangements, itineraries, accommodation and conferences

Required profile

• Bachelor's degree with 5 years of experience in a similar role
• Ability to perform highly independent administrative and secretarial support to top management
• Strong organizational and communication skills, prioritization and planning skills
• Friendly, proactive and enthusiastic approach
• Experience with confidential matters

Required skills

• Written and verbal communication in both Chinese and English
• Proficiency with Microsoft Office and AI tools