Administrative Assistant

About the role

We are looking for an Administrative Assistant to ensure smooth daily operations by providing comprehensive administrative support. The role involves managing documents, schedules, travel arrangements, and office resources while maintaining confidentiality and prioritising tasks effectively.

Key responsibilities

• Organise and maintain essential documents, draft professional correspondence, and ensure accurate record‑keeping.
• Manage calendars, schedule meetings, coordinate appointments, and send timely reminders.
• Arrange travel logistics, including detailed itineraries for flights, hotels, and transportation.
• Support meeting preparation by handling logistics, drafting agendas, and coordinating follow‑ups.
• Assist internal projects by tracking timelines, organising resources, and facilitating task completion.
• Process expense reports and purchase requests while ensuring policy compliance.
• Maintain office supplies inventory to guarantee operational continuity.
• Act as the primary point of contact for routine communication with internal and external stakeholders, escalating issues when necessary.

Required profile

• High School Diploma with vocational training or an advanced technical certificate.
• 3–5 years of experience in a similar administrative assistant role.
• Fluent written and spoken English.
• Strong organisational, time‑management and discretion skills.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).