Office Coordinator

About the role

The Office Coordinator will be the primary point of contact for all facilities‑related matters at V. Group’s Shanghai office. You will ensure smooth operation of building services, support internal teams, and manage relationships with external suppliers.

Key responsibilities

• Provide first‑line support for facilities issues for internal and external customers.
• Coordinate renovations, janitorial, maintenance, utility projects, relocations, and moves.
• Maintain equipment inventory, oversee environmental health & safety projects, and manage landscape and energy‑conservation initiatives.
• Process furniture requests, recommend service improvements, and keep an effective filing system.
• Record and monitor all facilities costs, process invoices, and generate budget reports in liaison with Finance.
• Manage contractors and suppliers, obtain monthly service reports, and supervise housekeeping staff.
• Issue and cancel security passes, and coordinate with security, generator operators, plumbers, electricians, and pest‑control providers.

Required profile

• Strong administrative abilities with excellent written and spoken English.
• Effective communicator, both verbally and in writing.

Required skills

What we offer

• Market‑leading salary and benefits package.
• Significant opportunities for career growth and personal development.
• Chance to join a global leader in ship management and marine services.