Executive Assistant to CEO – Strategic & Operational Partner

About the role

We are seeking a high‑leverage Executive Assistant to serve as the strategic right‑hand to our CEO. This role goes beyond traditional administrative duties, combining calendar and travel management with data‑driven operational support in a fast‑paced, global environment.

Key responsibilities

• Act as the primary gatekeeper for the CEO, handling internal and external communications with discretion.
• Maintain real‑time awareness of the CEO’s priorities, deadlines, and projects across multiple time zones.
• Manage complex, fluid calendars and coordinate international travel itineraries.
• Gather data from various departments to produce executive reports, dashboards, and concise decision‑making briefs.
• Audit workflows, identify inefficiencies, and propose process improvements.
• Support financial tracking, expense management, budget auditing, and reporting while safeguarding confidential information.

Required profile

• Proven experience as an Executive Assistant, Chief of Staff, Business Operations Manager, or Strategic Coordinator with the ability to hit the ground running.
• Exceptional analytical thinking and problem‑solving skills; able to interpret data and recommend actions.
• Highly proactive, autonomous, and comfortable operating in chaotic, high‑pressure environments.
• Strong financial literacy, comfortable with spreadsheets and basic business finance concepts.
• Flexibility to work asynchronously across global time zones.

Required skills

• Claude (AI tool)
• Notion
• Slack
• Google Workspace
• Excel / Google Sheets
• Project management platforms (e.g., Asana, Trello)