Executive Assistant to CEO (Strategic)

About the role

We are seeking a proactive Executive Assistant to serve as the strategic right‑hand to our CEO. This role goes beyond traditional administrative duties, requiring active involvement in research, data analysis, and operational improvement within a fast‑paced, high‑pressure environment.

Key responsibilities

• Act as the primary gatekeeper for the CEO, managing internal and external communications with discretion.
• Maintain real‑time awareness of the CEO’s priorities, deadlines, and projects across multiple time zones.
• Coordinate complex international travel, itineraries, and related logistics.
• Gather data from various departments to produce executive reports, dashboards, and presentations.
• Audit workflows, identify inefficiencies, and propose process improvements.
• Conduct research and synthesize information into concise briefs for decision‑making.
• Support financial tracking, expense management, budget auditing, and reporting.
• Provide personal assistance such as bookings and vendor sourcing.

Required profile

• Proven experience as an Executive Assistant, Chief of Staff, Business Operations Manager, or similar role.
• Strong analytical thinking with the ability to interpret data and recommend actions.
• Highly autonomous, anticipates needs, and thrives in chaotic, rapidly changing settings.
• Comfortable working evenings or nights to align with global schedules.

Required skills

• Claude (LLM platform)
• Notion
• Slack
• Google Workspace
• Excel (spreadsheets)