Executive Assistant, Greater China, Shanghai

About the role

The position provides high‑level executive and administrative support to the Managing Director, Greater China, and the Country Executive for China within Institutional Banking & Markets. Based in Shanghai, you will ensure smooth operations, coordinate key activities and contribute to strategic decision‑making.

Key responsibilities

• Provide executive and administrative support to senior leaders, managing diaries, inboxes and priorities.
• Coordinate internal and external meetings, business travel, events and leadership forums, handling agenda preparation, logistics, minutes and follow‑up actions.
• Prepare business reports, presentations and management documentation to support planning and decision‑making.
• Act as a trusted point of coordination across the Shanghai branch, collaborating with leadership and support functions.
• Manage governance and administrative processes, including approvals, branch documentation, company chop administration and compliance with internal policies.
• Drive operational excellence by maintaining organized records and improving administrative processes.
• Deliver ad‑hoc projects and initiatives as required.

Required profile

• Strong Executive Assistant experience supporting senior executives within banking, financial services or a similarly fast‑paced corporate environment.
• Proven ability to manage competing priorities, work proactively under pressure and anticipate senior stakeholders’ needs.
• Exceptional organisational skills with meticulous attention to detail and a commitment to high‑quality outcomes.
• Excellent interpersonal and communication skills, able to build effective relationships across teams, functions and cultures.
• Experience supporting senior leadership within a complex, cross‑functional or multinational organisation.
• High level of professionalism, discretion and integrity when handling confidential information.

Required skills