Administrative Assistant – Executive Support

About the role

The Administrative Assistant will provide high‑level executive support to the Vice President of Caterpillar GCN Region and other senior leaders. This role ensures smooth calendar management, travel coordination, and day‑to‑day office operations across the Asia and Hong Kong entities.

Key responsibilities

• Manage and coordinate the Vice President’s calendar, schedule meetings, appointments, and business events.
• Arrange domestic and international travel for senior leaders, process expenses, and reconcile charge cards.
• Prepare meeting logistics, agendas, and supporting materials for GCN leadership, dealer, and regional events.
• Coordinate office vehicle and driver arrangements, vendor administration, and monthly payments.
• Support executive visits to China, handling accommodations, transportation, and meeting arrangements.
• Assist in planning leadership meetings, Dealer Principals’ Meetings, AEM events, and other regional business events.
• Maintain governance and administrative compliance for Caterpillar Asia and Hong Kong entities, including document reviews and signature processes.

Required profile

• Previous experience supporting senior executives or working in multinational business environments.
• Strong ability to handle confidential information with discretion and sound judgment.
• Excellent organizational, prioritization, and multitasking skills.
• High level of accuracy and attention to detail.
• Proactive problem‑solving mindset and effective written and verbal communication.

Required skills

What we offer

• Opportunity to work with a global leader in sustainable industrial solutions.
• Exposure to cross‑regional executive leadership and high‑impact projects.
• Supportive environment that values professional growth and collaboration.