Recruiting Operations Coordinator

About the role

ActAI is looking for a Recruiting Operations Coordinator to help scale its hiring. The role keeps hiring operations running efficiently across multiple functions and markets, covering interview coordination, ATS management, candidate communication, reporting, recruiter support and high-quality hiring processes. It suits someone who likes bringing structure to fast-moving environments and takes pride in execution and attention to detail.

Key responsibilities

• Coordinate interviews across candidates, interviewers and hiring teams
• Manage candidate communication throughout the hiring process
• Maintain ATS data quality, workflows and hiring records
• Track hiring pipelines and ensure timely follow-ups
• Support recruiter and hiring manager operations
• Prepare hiring reports, summaries and recruiting metrics
• Identify process bottlenecks and recommend improvements
• Help maintain a high-quality candidate experience

Required profile

• Experience in recruiting coordination, talent acquisition, operations or administrative support
• Strong organisational and project management skills
• Excellent attention to detail and follow-through
• Ability to manage multiple priorities at once
• High ownership and willingness to take initiative

Required skills

• Comfortable working with ATS platforms and spreadsheets
• Strong written and verbal communication skills

The company works in small, highly capable teams and values independent thinking and quick action. Applications are reviewed by hiring team members; if there is a fit, up to three interviews are scheduled, which may be virtual or onsite.