Office Assistant – Commercial Trade (Fluent English)

About the role

This position serves as a core operational support role, handling daily administrative tasks and actively participating in commercial trade processes such as procurement, sales, and logistics. The office assistant acts as a bridge between internal departments and external clients or suppliers, ensuring smooth workflow and efficient office operations.

Key responsibilities

• Maintain the office environment, receive visitors, manage office supplies, and control administrative costs.
• Assist in organizing meetings and events, taking minutes and compiling reports.
• Prepare, verify, and archive commercial documents like invoices, sales contracts, and purchase orders.
• Coordinate logistics and warehouse activities, track shipments, and update inventory records.
• Communicate with clients and suppliers to confirm order details, delivery schedules, and invoices, and relay issues to business owners.
• Support data management, compile sales and procurement statistics, and assist financial processes such as reimbursement documentation.

Required profile

• College degree or higher, preferably in Business English, International Trade, Logistics, or related fields.
• Understanding of basic international or domestic trade processes.
• Strong written and verbal communication skills in both Chinese and English.
• Detail‑oriented, responsible, and able to work under pressure.
• Good teamwork and coordination abilities across business, logistics, and finance departments.

Required skills

• Proficient in Microsoft Word, Excel (including VLOOKUP and PivotTables), PowerPoint, and email.
• Experience with document handling, data entry, and report compilation.