Office Administrator

About the role

The Office Administrator will ensure smooth daily operations of the Shenzhen office and provide cross‑functional administrative support to HR, Legal, Finance, IT and other internal teams. This role also contributes to employee engagement activities and helps maintain a welcoming workplace environment.

Key responsibilities

• Oversee daily office operations to maintain a clean, safe and efficient workplace.
• Manage office supplies procurement, vendor sourcing, inventory tracking and timely replenishment.
• Coordinate business car arrangements, hotel bookings, visa applications and related travel documentation.
• Liaise with building management, suppliers and service providers for office maintenance, access, courier services and reception support.
• Support executive leadership with travel bookings, itinerary coordination, expense tracking and reimbursements.
• Assist in organizing major company events, supplier summits, leadership visits, town halls and other local office meetings.
• Partner with HR, Finance, Legal, IT and local teams to support engagement programs, festive events, CSR activities and internal communications.
• Provide administrative support for new‑joiner onboarding, contract signing, document archiving, invoice processing, vendor setup, petty cash handling and confidential legal document storage.

Required profile

• Bachelor’s degree in Business Administration, Office Management, Human Resources or a related field.
• At least 2 years of experience in office, general or HR administration.
• Strong organizational and multitasking abilities with high attention to detail.
• Excellent communication skills in both Chinese and English.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook