Lead Associate, Administration

About the role

The Lead Associate, Administration supports the Oncology Business Unit Head (BUH) by managing schedules, travel, reimbursements and various administrative tasks to ensure high efficiency across the department. The role involves coordinating meetings, preparing presentations, and acting as a liaison with internal and external stakeholders.

Key responsibilities

• Maintain and coordinate Oncology BUH’s meeting schedules, interacting with internal and external executives and assistants.
• Arrange domestic and international travel for the BUH.
• Manage BUH’s reimbursement, stationery, IT needs and other administrative issues.
• Compile presentation materials and provide translation when needed.
• Take meeting minutes and follow up on action items.
• Organise major meetings such as annual meetings, quarterly leadership management meetings, monthly gatherings, and coordinate visits from global visitors.
• Support leaders and teams to ensure departmental efficiency.
• Develop and maintain relationships with internal and external stakeholders and their assistants.
• Perform other administrative tasks using independent judgment and discretion.
• Assist with ad‑hoc projects as assigned.

Required profile

• Bachelor’s degree or higher.
• 2‑3 years experience as an executive assistant, preferably in a multinational corporation.
• Fluent written and spoken English.
• Proficient with Outlook, Word, Excel, PowerPoint and other Office tools.
• Strong interpersonal, problem‑solving and organisational skills.
• Ability to work independently with minimal supervision and respond quickly to supervisor requests.

Required skills

• Data Entry
• Document Management
• Event Planning
• Financial Budgeting
• Office Applications
• Office Equipment
• Process Improvements
• Project Management
• Scheduling
• Software Proficiency
• Team Coordination
• Travel Scheduling
• Vendor Management
• Visa Applications