Junior Administrator, Corporate

About the role

Hawksford is looking for a Junior Administrator to support its Account Management team in Shanghai, which handles the financial, fiscal and administrative compliance of around 200 foreign-invested entities. The role involves direct liaison with clients on recurring services and new requests, and delivering support through internal departments.

Key responsibilities

• Support company incorporation and license applications, accounting bookkeeping, financial reporting and taxation, HR and payroll solutions, and overall compliance and regulatory filings.
• Act as first point of contact for clients, understand their requests and ongoing services, and handle discussions with clients and service teams.
• Monitor the compliance status and administrative deadlines of client entities.
• Communicate with clients on accounting, tax, legal/compliance, treasury and HR matters, and follow company standard operating procedures.
• Meet clients face-to-face, by conference calls, email or phone, and build business with existing clients to increase the number of active services per entity.

Required profile

• Bachelor's degree or above in Accounting, Finance, Business Administration, Law & Economics.
• Prior work experience as account manager of international companies.
• Effective listening and problem-solving attitude, able to work independently and assist colleagues on complex requests.
• Well-mannered, fast learner with a passion for details.

Required skills

• Basic knowledge of accounting and taxation principles, and familiarity with financial statements and administrative procedures.
• Business-level English and Mandarin; fluency in Italian, French, German or Spanish is a plus.
• Good knowledge of the MS Office package, including drafting and understanding detailed emails.