Executive Assistant – Finance Background Preferred

About the role

We are looking for a highly professional Executive Assistant with strong financial knowledge to support senior management in a fast‑paced international environment. The ideal candidate will combine excellent administrative abilities with a solid understanding of banking and finance operations.

Key responsibilities

• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and meeting coordination.
• Prepare meeting materials, reports, presentations, and business correspondence while handling confidential documents with discretion.
• Assist with financial reporting, expense tracking, reimbursement processing, budget monitoring, and cash‑flow tracking.
• Coordinate banking matters such as account management, payment arrangements, and liaison with banks, auditors, and external advisors.
• Support cross‑functional communication, monitor deadlines, and ensure timely completion of operational tasks.
• Maintain organized filing systems, operational records, and support special projects or ad‑hoc assignments.

Required profile

• Bachelor’s degree or higher in Finance, Accounting, Business Administration, Economics or related fields.
• Minimum 5 years of experience as an Executive Assistant, Personal Assistant, Office Manager or similar administrative role.
• Prior experience in a banking or financial institution is highly preferred.
• High level of integrity, discretion and professionalism.
• Strong analytical, problem‑solving and multitasking abilities.
• Excellent written and verbal communication skills in English and Chinese.

Required skills

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
• Experience with financial reporting tools.