Senior Executive Support Coordinator

About the role

AstraZeneca is looking for a Senior Coordinator to provide comprehensive day-to-day support to the GI AVP. The role covers calendar management, meeting coordination, travel arrangements, briefing materials and business support, and is open to candidates who can handle confidential information with discretion.

Key responsibilities

• Support the GI AVP with calendar management, meeting coordination, travel arrangements and preparation of key briefing materials.
• Coordinate Leadership Team meetings, business reviews and strategic planning sessions, preparing agendas, presentations and minutes and following up on decisions and action items.
• Track priority business initiatives, milestones, deliverables and risks, coordinating resources and facilitating issue resolution.
• Support cross-functional projects involving Marketing, Sales, Medical, Market Access, Finance, HR and other functions.
• Consolidate business updates, operational data and KPIs to support management reviews and decision-making.
• Support internal communications, employee engagement, external visits and major business events.
• Assist with budget tracking, procurement requests, contracts, purchase orders and expense administration.
• Handle sensitive information discreetly and comply with company policies, SOPs and compliance requirements.

Required profile

• Bachelor's degree or above; Business Administration, Marketing, Medicine, Pharmacy or a related discipline preferred.
• At least 3 years of relevant experience in executive support, business operations, project management, PMO, commercial excellence or a related function; multinational company experience preferred.
• Experience in pharmaceutical, healthcare, consulting or another highly regulated industry preferred.
• Fluent English, with strong spoken and written skills.

Required skills

• Strong planning, prioritization and project management capabilities, handling multiple priorities in a fast-paced environment.
• Excellent stakeholder management and communication skills across functions and levels.
• Good business acumen, information synthesis and problem-solving, able to prepare clear management materials independently.
• Detailed, proactive and accountable, with sound judgment on confidential information.
• Proficiency in Microsoft PowerPoint, Excel, Word, Outlook and Teams.